Splendour in the Grass

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Splendour in the Grass
2024 Food Vendor Application

CHECKLIST

Before you begin your application please ensure you have completed the following checklist:

Read and agree to the Splendour In The Grass Food Vendor Information Pack
Read and agree to the Splendour in the Grass Square Policy
Read and agree to the Splendour In The Grass Terms and Conditions
Read and agree to the Splendour In The Grass Accessibility Guidelines
Read this form from beginning to end

Incomplete applications or uploading of unnecessary information or blank pages, will not be considered.

Required fields indicated with *

Email Address

Your business email address:

This will be used for all correspondence.

Contact Details

First name:

Surname:

Your best contact phone number:

(mobile preferred)

Postal or street address:

Suburb:

State:

Postcode:

Stall Details

Business/Company name:

For invoicing purposes. This should match your ABN.

Business ABN:

Trading name:

Stall name:

Website:

http://

Facebook:

http://

Instagram:

http://

Upload images of your stall:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb each)

Event experience:

Logo

Upload a high-res digital copy of your logo:

JPEG, PNG, GIF

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Upload a high-res digital copy of your logo with a transparent background:

PNG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Bank Details

Your Account Name:

As appears on your Bank Statement.

BSB:

Account Number:

What is your culinary theme?

Please indicate the dietary needs you cater to:

Gluten Free

Celiac

Dairy & Lactose Free

Vegetarian

Vegan

Tree Nut & Peanut Allergies

Fish & Shellfish Allergies

Halal

Describe your menu in detail:

Upload a copy of your menu showing dietary needs & prices:

Word Document

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Upload hi-res images that showcase your products:
These images will be used for marketing & promotional purposes, so please only upload hi-res images that best promote your brand.

JPEG

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(max file size 10Mb each)

Food Permit & Certificate

Byron Shire Temporary Food Permit (TFP)

Provide current details if you have them. Do not apply or renew your permit, until you have been accepted.

TFP Number:

TFP Expiry date:

Upload your TFP from Byron Shire Council:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Food Safety Supervisor Certificate (FSS)

FSS Name:

FSS Number:

FSS Expiry date

Upload your FSS Certificate:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Health Inspection Report

Council:

Date of inspection:

Upload your recent Health Inspection Report:

PDF or JPEG

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(max file size 10Mb)

Site Requirement

Spendour In The Grass Food Vendor Fees

Final Site fee for Food Vendors will be calculated on the Base site fee or 25% gross sales, whichever the greater, minus the deposit paid.

Site Type	Site Deposit
GENERAL FOOD	$5,200
CAMPGROUND 1	$3,900
CAMPGROUND 2	$4,600
MARKET CENTRAL	$5,200
FOOD HALL 1	$7,200
FOOD HALL 2	$6,700
TRUCK STOP	$6,200
RESTAURANT (9 x 6)	$8,400
GLOBAL VILLAGE (up to 6 x 6)	$5,200
GLOBAL VILLAGE (12 x 12)	$7,200

Site preference:

NB no guarantee for requested site. We will allocate you an alternative if required.

Upload your stall site diagram:
(Including back of house - all measurements in metres)

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Staff Tickets

No. Staff	Fee
Up to 6	Free
Additional	$400 each

Total additional staff tickets required?

Note: 6 x Staff wristbands are supplied with your stall.

Power

All Stalls will be inspected for Power usage during the event.

Outlet type	Price per outlet
10A	$350
15A	$420
20A	$500
32A 3Phase no distro	$750
32A 3Phase w/ distro	$1045

How many outlets of what type do you require?

10A:

15A:

20A:

32A 3Phase no distro:

32A 3Phase w/ distro:

I agree that ALL electrical equipment brought onsite (including extension leads and power boards) will have been Tested & Tagged prior to arrival.

Square - Additional Equipment

Included in the Base site fee, each stall will receive the Square Stand Bundle. This includes iPad Air, Square Stand, Contactless + Chip Card Reader and Charging Dock. All you need to process card and mobile wallet sales.

PRICES BELOW ARE FOR ADDITIONAL SQUARE REQUESTS ONLY. You are not required to pay for your first Square Stand Bundle as this is included in your Vendor Fees.

For more information about additional Square equipment see the Splendour in the Grass Square Policy

Please indicate any additional equipment your require:

Square Stand Bundle ($120 each):

USB Printer ($60 each):

Bluetooth Printer ($60 each):

Onsite Contact

Primary contact's name at the event:

Primary contact's mobile number:

Compliance & Insurances

Public Liability Insurance (PLI)

Minimum AU$20M Product and Public Liability Insurance is required to trade at this event.

PLI Expiry date:

If the PLI expires prior to SITG, please ensure you submit an updated policy.

Upload your PLI Certificate of Currency:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Work Cover Insurance (WC)

All traders are required to have Work Cover Insurance unless there is a valid reason.

Do you have Work Cover Insurance?

If No, what is your reason? Please upload and ensure it is on your letterhead:

If Yes, you must provide details below:

Your browser doesn't have HTML5 support.

(max file size 10Mb)

WC Insurance expiry date:

Upload your WC Insurance Certificate of Currency:

PDF or JPEG

Your browser doesn't have HTML5 support.

(max file size 10Mb)

Safe Work Method Statement (SWMS)

Have you done a Safety Assessment on your stall and what methods do you employ to ensure safe operation?

Accessibility Guidelines

Splendour in the Grass is committed to making the event accessible for all patrons, regardless of ability.

Please see our Splendour In The Grass Accessibility Guidelines and ensure you have read through all slides carefully.

Agreement

I declare that all the information provided in this application is true and correct.

I have read and agree to the Splendour In The Grass Food Vendor Information Pack.

I have read and agree to the Splendour in the Grass Square Policy

I have read and agree to the Splendour in the Grass Terms and Conditions

I have read and agree to the Splendour In The Grass Accessibility Guidelines.

I agree to provide Splendour in the Grass with my final menu / products list and pricing no later than Monday 3 June 2024.

I acknowledge the fee for Food Vendors will be calculated at the base fee or 25% of gross sales, whichever the greater, minus the site deposit paid.

I agree and acknowledge Splendour in the Grass's exclusive partners and all pre-packaged drink products will be purchased via the SITG Bar Manager.

I agree to only use compostable materials e.g. serving plates, cutlery, cups etc.